Show-Cause Letters: Discipline Without Overreach

Facts, rule, response window

State the alleged conduct, the rule or standard involved, and a fair chance to reply — without theatrical accusations or conclusions written as proven guilt.

Drafting mistakes to avoid

• Conclusions written as proven facts before the reply is heard
• Kitchen-sink allegations without evidence for each item
• Unclear response deadline or delivery method
• Copy-paste templates with wrong names, dates, or policies

Clean structure

• Particulars of alleged conduct (what, when, where)
• Policy / rule reference
• Invitation to explain within a stated time
• Next process step (without prejudging outcome)

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